Tender Notice

The University of Malakand invites sealed quotations from Manufacturers/Authorized dealers registered with Sale Tax & Income Tax Department for the purchase of

Tender Documents for:
  1. Diesel Generator for the newly constructed Academic Block
  2. CCTV Camera’s for the newly constructed Academic Block
  3. Laptops & Printer for Statistics Department under HEC funded Project. (Re-tender)

Tender documents containing detailed information, terms & conditions etc are available on the website of University of Malakand & PPRA. These can also be obtained from the office of the Dy. Director Finance on cash payment of Rs.1500/- for serial No.1, Rs.1000/- for Serial No.2 and Rs.500/- for Serial No.3 or bank draft (Non Refundable) in the name of undersigned on any working day except Saturday & Sunday. Downloaded documents must also accompany the requisite tender documents fee and 2% as earnest money of the total quoted value in the shape of CDR in favor of Dy. Director Finance University of Malakand. Intending supplier must send their Tender/Quotation along with soft copy by post/Courier Services to reach this office up to 10:30 A.M on or before 24/04/2014 and the same will be opened on the same day at 11:00 A.M in Committee Room University of Malakand. Opening date, Time, Venue & other terms & conditions can be seen in the Tender documents. The intending suppliers are required to quote their rates both on FoR and C&F basis. The competent authority reserves the right to accept or reject any or all the tenders/Quotations prior to the acceptance of a bid or proposals & can also increase or decrease the No. of items to be purchased

The competent authority reserves the right to accept or reject any or all the tenders/Quotations prior to the acceptance of a bid or proposals & can also increase or decrease the No. of items to be purchased.

Deputy Director Finance/

Secretary Purchase Committee

Phone: 0945-761919


  1. Each page of the quotations should carry the signature and stamp of the vender. Quotations found with over writing, cutting and interpolation will be considered cancelled.  Equal rates of two firms will be finalized on draw.
  2. The firm must have the relevant experience certificate for which the form has been obtained
  3. Authorized dealership certificate in case of Laptops and other sensitive items
  4. No vender has the right to hand over his work to any other firm without the prior approval of the competent authority. Failing which the tender will be considered cancelled
  5. All Taxes/duties will be deducted as per approved rates of the Govt
  6. No advance payment will be made before supply of the items
  7. Cost of goods will be paid on the receipt of the pre receipted bills duly stamped
  8. The acceptance of articles will be subject to the inspection and approval of the end user at the point of delivery
  9. Items supplied with low quality will be rejected and no payment will be made to the supplier for the rejected items
  10. Warranty/ Guarantee certificate of the items supplied must be attached with the bill
  11. Security at the rate of 8% of the total bill will be deducted for a period of three months and will be released subject to receiving good report from the concerned office
  12. Payment will be made only after the Equipment(s) is fully installed and comes in working condition
  13. The firm will give one year guarantee and will be responsible for the after sales service
  14. The equipment shall be supplied in packed form and opened in front of the end user
  15. The approved firms subject to the satisfaction of end user will install the equipment. In case of any defect in the supplied equipment/item or if it is not in accordance with the desired specification, the item will be changed at the cost of supplier
  16. The firm supplying the equipment(s) will demonstrate the operation/working of the equipment(s) to the satisfaction of the quarter concerned and provide training if needed
  17. The firm will be responsible to supply the items within agreed/ stipulated time, failing which a Penalty at the rate of 1% per day up to maximum of 10% of the total cost of the contract amount will be charged from the firm and their CDR will also be forfeited in favor of Malakand University.  However on the basis of ground reality/ sound reasons, the competent authority may extend the period on the request of the supplier
  18. The competent authority may increase or decrease the quantity
  19. Rates offered shall be valid for a period of four months irrespective of validity period mentioned in quotation from the date of opening of tender
  20. The tender will be opened at 11:00 O’clock on 24/04/2014 in Committee Room University of Malakand in the presence of the intending bidders or their representative

University of Malakand - Pakistan